The Code

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First Edition

Code of Conduct

Preamble

The Association of Motor Vehicle Event Organisers (AMVEO) in the UK recognises the profound role motoring events play in the social, cultural, and economic fabric of our society. As we continue to unite people from all walks of life through the thrill and excitement of motor vehicle events, we acknowledge the enormous responsibility we carry in fostering a balance among diverse interests and societal values.

Motoring events bring individuals and communities together, offering a platform for camaraderie, competition, and shared experiences. They inspire people of all ages and backgrounds to engage activities and dynamic sport that combine dedication, hard work, skill, innovation, and endurance.

Yet, this spirit of unity and passion must not overshadow our collective responsibilities. As we entertain and inspire, we must also demonstrate respect and consideration for all members of our society, including those not directly involved in or following the motoring scene or motorsport.

Our commitment extends to environmental stewardship, recognising that our actions today determine the sustainability of our sport tomorrow. We are dedicated to minimising our events' environmental impact and promoting practices that protect and conserve our natural resources.

We also acknowledge our obligation to be good neighbours, demonstrating respect for local communities by reducing noise, limiting disruptions, and ensuring safety.

In this Code of Conduct, we outline our commitment to upholding these responsibilities and balancing these diverse interests. Our objective is to promote a motoring culture that excites and entertains while respecting societal values and contributing positively to our communities.

Introduction

This Code of Conduct is designed to guide the actions of members and associates of AMVEO, promoting the highest standards of professionalism, ethical conduct, and integrity in organising and conducting motor vehicle events.

Core Values

Health and Safety: Always prioritise the safety of all participants, spectators, staff, and the general public in every event organised. This includes training staff and volunteers, adhering to safety guidelines, conducting thorough risk assessments, and implementing preventive measures.
Integrity: Conduct all activities with honesty, fairness, and respect. This includes compliance with all applicable laws and regulations, and acting with sincerity in all dealings.
Professionalism: Maintain high standards of professional competence, quality, and expertise in all aspects of event organisation. Endeavour to continually improve and adapt to best industry practices.
Transparency: Ensure open and clear communication with all stakeholders, including participants, sponsors, and regulatory authorities. Provide timely and accurate information about event planning, execution, and outcomes.
Sustainability: Strive to minimise the environmental impact of events through responsible planning and management. Consider the environmental footprint in all stages of event organisation and encourage environmentally friendly practices.

Conduct Standards

Safety Management: Create, implement, and maintain robust safety management practices to ensure risk mitigation at all events. Regularly review and update these practices as needed.
Regulatory Compliance: Adhere to all local and national laws and regulations, including those related to noise, emissions, and road usage. Make sure all participants are aware of and adhere to these regulations.
Venues: Venues used are suitable for purpose, safe, correctly licensed and managed. Work with venue stakeholders to ensure you have a sustainable location. Document possible issues, noise and safety for example before first use and monitor on an ongoing basis.
Fair Competition: Ensure all events promote a fair and level playing field for participants. This includes adhering strictly to the rules of the competition, discouraging any form of cheating or manipulation, and treating all competitors with fairness and respect.
Respectful Behaviour: Treat all individuals involved with the event – competitors, staff, spectators, and the wider public – with respect and dignity. This includes creating an environment that is free from discrimination, harassment, and abuse. Operate in a way that respects your neighbours. Communicate expectations around customer/attendee behaviour
Conflict of Interest: Declare any potential or actual conflicts of interest that may compromise the integrity of the event or the association. Be proactive in identifying and managing these conflicts to maintain trust and fairness.
Financial Responsibility: Ensure responsible financial management and transparency in all event-related transactions. This includes maintaining accurate records, ensuring all transactions are authorised and legitimate, and being accountable for all financial decisions related to the event.
Insurance: Have adequate and appropriate full insurance cover where needed. For incorporated bodies a minimum of public liability insurance should be considered.

Working Practices

Implementing the Code and The Guide: It is up to Association Members to decide which parts of the parts of the code and guide to implement and what level of detail they adopt. Members should lodge a summary of their ‘working copy’ of the code with the Association.
Relationships: Working with local bodies like nearby businesses, town and Parish Councils, residents associations and the Police. Engage early on to ensure all parties know what to expect and have an agreed process to address issues that come up.
Venue: Appropriate for the meet or event, safe entrance and exit and stewarding of. High visibility vests and notices as deterrents to bad behaviour.
Staff & Volunteers: Appropriate procedures, training(what to do in the case of bad behaviour) and equipment. Consider first aid, people and traffic management training or issue simply guidelines. Supply appropriate instructions, tools and dress.
Attendees/Customers: Know the attendees, either through membership or a booking system where they agree to your code of conduct or terms and condition of entry and exit. Record and report inappropriate behaviour.
Reporting: Report via a simple log details of observed or heard bad behaviour by attendees or in the vicinity of your venue or event, collect vehicle type, model colour and registration mark. It helps if you can show that a vehicle is NOT part of your venues/events/meets activities.

Health and Safety Executive Guidance

Checklist – transport dos and don'ts

Assess the risks from vehicle movements onsite when planning your event
Keep people and vehicles apart
Have a traffic management system in place incorporating one-way systems where possible
Minimise the need for reversing
Plan for the entry and exit of emergency vehicles
Plan to complete all tasks involving work vehicles in the public areas of an event before the audience is admitted
Design the site, where possible, to allow access to toilets, trade areas, waste or skip collection points by trade vehicles and sanitary service vehicles, without passing through areas open to the public
Consider using alternatives where possible if routes deteriorate, eg due to bad weather, or use hardcore, metal trackways and/or other temporary surfaces like straw or woodchip
Make sure drivers of work vehicles, banksmen / signallers and traffic marshals are trained and competent
Have clear site rules and enforce them
Prepare a traffic management plan that incorporates all of the above.

Breach of Code

Breaches of this Code of Conduct will be taken seriously and may result in disciplinary action by the Association. This may include verbal or written warnings, suspension of duties, or, in severe or repeat cases, termination of membership.

Remember, this Code of Conduct serves as a guideline for ethical and responsible behaviour. However, it does not cover every potential scenario. Members are expected to exercise their best judgement in line with the spirit of this Code, maintaining the highest standards of conduct at all times.

Resources

UK Gov Health and Safety Executive

https://www.hse.gov.uk/event-safety/getting-started.htm

https://www.hse.gov.uk/event-safety/health-safety-topics.htm

https://www.hse.gov.uk/event-safety/transport.htm

https://www.hse.gov.uk/event-safety/noise.htm

The Purple Guide - Health, Safety and Welfare at Outdoor Events

https://www.thepurpleguide.co.uk/

https://www.thepurpleguide.co.uk/index.php/the-purple-guide-lite

Martyns Law (The Terrorism (Protection of Premises) Act 2025)

https://www.gov.uk/government/publications/the-terrorism-protection-of-premises-act-2025

https://www.gov.uk/guidance/understanding-martyns-law-and-the-sias-role-as-regulator